NWT SOCCER INVITES YOU TO THE 2023 ANNUAL GENERAL MEETING

The NWT Soccer Association (NWT Soccer) is pleased to announce that they will be hosting their 2023 Annual General Meeting (AGM) on June 10, 2023.
 
NWT Soccer is encouraging all its active members to attend this year’s AGM.
 
Date: Saturday June 10, 2023
Time: 9:30 AM MST
Location: 1^st Floor Boardroom (4908 49^th St) & Via Zoom

AGM documents will be available in May.

Election Summary
5.05 TERMS OF DIRECTORS
 i. Elected Directors shall serve a two-year term on the Board. Directors shall be elected in accordance with the following schedule:   NWT Soccer is seeking Qualified Board of Director Nominations

• Nominations for Eligible Candidates are due Friday May 26, 2023 at 5:00 PM MST.
• ​Annual General Meeting (AGM) held on Saturday June 10, 2023 at 9:30 AM MST.

We are seeking inspired and motivated volunteer board members to Govern the activities of the NWT Soccer Association (NWT Soccer).  As we continue to implement our new Strategic Plan, we require directors who are motivated to steward the undertaking of these initiatives.   
Positions up for election two (2) year term:

• Vice President Central
• Vice President South
• Treasurer
• Director 
• Director

This year’s election will be held at our Annual General Meeting on Saturday June 10, 2023 at 9:30 AM.
 
If you (or a Member that supports your nomination) are eligible and believe you align with the Vision, Mission and Values of NWT Soccer and have the passion and experience to be an effective Board member, please nominate yourself (or a Member) by submitting your nomination form by 5:00 PM MST on Friday May 26,  2023. 

All applications must be submitted electronically to: lyric@nwtsoccer.ca

If you have any questions regarding this process please contact Lyric Sandhals, Executive Director by email lyric@nwtsoccer.ca.  
Responsibilities of the Board of Directors

• To maintain authority over, and responsibility for, the structures and operations of NWT Soccer
• To develop policies and strategies that guide NWT Soccer and provide director for management
• To ensure there are sufficient and appropriate human and financial resources for NWT Soccer to accomplish its work
• To meet all legal requirements that pertain to NWT Soccer
• To remain attentive to the changing needs of NWT Soccer membership and key stakeholders
• To operate as a corporate body, speaking with one voice through formal motions adopted at its meetings.
• Accountability
• Planning
• Selection, Support and Evaluation of the Executive Director
• Financial Oversight and Development
• Board Governance and Development
• External Relations

 
Role of the President

• Ensures the Board carries out its responsibilities as defined in NWT Soccer’s By-laws and Governance Policies and other policies of NWT Soccer.
• Ensures that the Board attends to its internal governance functions, including those related to the orientation of Board candidates and to the Board’s evaluation of its own performance.
• Serves as one of NWT Soccer’s Signing Officers.
• Remains familiar with all policies and procedures of NWT Soccer.
• Prepares, together with the Executive Director, the agenda and related documents for meetings of the Board of Directors and for the General Meetings of the Association.
• Deliver’s the Executive Director’s performance review as prepared by the Board of Directors.
• Chairs meetings of the Board of Directors and General Meetings of the Association.
• Ensures meetings of the Board are conducted in accordance with Robert’s Rules of Order, the Board Meeting Rules and Procedures and the Board Meeting Code of Conduct.
• Speaks and votes on behalf of NWT Soccer at Sport North Federation, Canada Soccer and other external meetings always in a manner that is consistent with the will of the Board of Directors.
• Ensures that decisions reached by Sport North Federation or Canada Soccer that are applicable to NWT Soccer are brought to the attention of the Board of Directors for consideration.

 
Role of the Vice-Presidents

• To work closely with the President in providing leadership and direction for NWT Soccer.
• To perform his/her role and responsibilities as a Director of NWT Soccer.
• To perform the responsibilities of the President in the President’s absence or inability to act.

 
Role of a Director

• To take every measure to ensure that NWT Soccer is governed effectively and, in particular that the Board of Directors carries out those responsibilities with which it is entrusted by NWT Soccer membership.
• To practice the standard of due diligence, loyalty, care and obedience that are required of a Director.
• To act at all times within the scope of the governing documents of NWT Soccer and always in recognition of the principle that the Board’s role is to govern and management’s role is operational.
• To contribute skills, knowledge, influence and other assets that allow NWT Soccer to carry forward with its priorities, plans and policies.
• To act honestly, in good faith, and in the best interests of NWT Soccer and not the interests of their particular Community and/or Region.
• Understands and meets the legal requirements and obligations of a Director.
• Understands the legal, regulatory, business, social and political environments in which NWT Soccer operates.
• Remains informed about the legislation under which NWT Soccer exists, and NWT Soccer’s Articles, By-laws, mission, vision and policies as these pertain to the duties of a Director.
• Possesses a clear understanding of the governance structure of NWT Soccer.
• Keeps generally informed about the activities of NWT Soccer and the issues that affect NWT Soccer.
• Supports and abides by the majority decisions of the Board – except when there are reasonable grounds to believe that the Board has acted without full information or in a manner inconsistent with its fiduciary obligations; in such circumstances, to ask for a review of the decision.
• Respects and maintains the confidentiality of Board business and Board deliberations.
• Confines discussions of Board issues to Board meetings to avoid situations where decisions are made outside of the board room.
• Acts to develop and retain the trust of other Directors.
• Declares any apparent or real personal conflict of interest or loyalty in accordance with NWT Soccer’s by-laws and policies and statutory requirements.
• Demonstrates high ethical standards and integrity as a Director of NWT Soccer.
• Plans time prior to Board/Committee meetings to review the meeting agenda and accompanying documents and thus be prepared to engage in an informed discussion on the matters before the Board/Committee.
• Participates in NWT Soccer events and activities when required.
• Respects NWT Soccer Board Meeting Rules and Procedures and Board Meeting Code of Conduct at all times.
• Asks questions when the information provided at a meeting is inadequate or the question before the meeting is unclear, and voices clearly and explicitly any opposition to a decision being considered at the meeting.
• Takes every measure to ensure that the Board remains attentive to NWT Soccer priorities and plans and informs the Executive Director of identified failures as these become apparent.
• Reads and understands NWT Soccer’s financial statements and otherwise helps the Board fulfill its fiduciary responsibilities.
• Helps develop and maintain a spirit of collegiality and positive interpersonal relationships within the board.
• Contributes to the Board’s evaluation of its performance.
• Contributes to the assessment of the Executive Director’s performance.
• Never speaks for the Board of Directors or NWT Soccer unless authorized to do so.
• Confines communication with NWT Soccer staff to interchanges with the Executive Director at Board meetings, so that the lines of accountability within the Board and within the Executive Director remain clear, except when authorized by the Board.
• Fosters and promotes a positive image of the Board and NWT Soccer with its stakeholders and in the community.
• Represents NWT Soccer in the community effectively by focusing on NWT Soccer’s accomplishments as well as its needs and challenges.